Privacy Policy

ValueHR Pro is an enterprise Human Resource Management and Workforce Administration Platform developed, owned, and operated by Value Driver Technology Solutions Limited for organizations seeking to manage HR operations, employee administration, payroll processing, recruitment, attendance management, leave administration, performance management, compliance obligations, document management, workflow automation, reporting, analytics, and other employment-related activities.

As part of our business operations and service delivery, we may collect and process personal data relating to employees, administrators, applicants, contractors, vendors, and other users of the Platform.

Value Driver Technology Solutions Limited is committed to protecting personal data and ensuring that information is processed lawfully, fairly, securely, transparently, and in accordance with applicable data protection laws and industry standards.

For the purpose of this Privacy Policy:

• "Personal Data" means any information relating to an identified or identifiable natural person.
• "Processing" means any operation performed on personal data including collection, storage, recording, organization, use, disclosure, transfer, deletion, or destruction.
• "Data Subject" means an individual whose personal data is processed through the Platform.
• "Client Organization" means any company, institution, or entity using ValueHR Pro for HR or workforce management purposes.
• "Platform" means the ValueHR Pro system and all related applications, websites, portals, integrations, APIs, software infrastructure, and associated services.

Value Driver Technology Solutions Limited may collect, receive, generate, process, or store various categories of information including:

Personal Identification Information

• Full name
• Date of birth
• Gender
• Nationality
• Photograph
• Signature
• Employee identification number
• Government-issued identification details
• Marital status
• Other identifying information

Contact Information

• Residential address
• Email address
• Telephone number
• Emergency contact information
• Work contact details

Employment and HR Information

• Job title
• Department
• Employment history
• Salary and compensation details
• Attendance records
• Leave records
• Performance evaluations
• Disciplinary records
• Training records
• Promotion history
• Pension information
• Tax information
• Other HR-related information

Recruitment and Applicant Information

• Curriculum vitae
• Application records
• Educational background
• Certifications
• Employment references
• Interview notes
• Recruitment assessments

Financial and Payroll Information

• Bank account details
• Payroll information
• Tax deductions
• Pension contributions
• Salary payment records
• Other financial information necessary for payroll administration

Technical and Usage Information

• IP addresses
• Device identifiers
• Browser information
• Login history
• Session data
• Platform activity logs
• Usage patterns
• Geolocation data where applicable
• Security logs
• System interaction records

Sensitive Personal Data

Where necessary and permitted by law, the Platform may process certain sensitive personal data including:

• Biometric information
• Health-related information
• Disability information
• Background verification data
• Other information required for lawful employment or compliance purposes

Such information shall only be processed where necessary, lawful, authorized, or consented to in accordance with applicable laws.

Information may be collected through:

• User registration and onboarding
• HR administration processes
• Employee self-service portals
• Recruitment processes
• Payroll administration
• Attendance systems
• Uploaded documents
• System integrations
• API connections
• Cookies and tracking technologies
• Automated system logs
• Communications with users
• Information provided by client organizations

Value Driver Technology Solutions Limited may process personal data for lawful business, operational, contractual, regulatory, and security purposes including:

• Managing HR operations
• Employee administration
• Payroll processing
• Recruitment and onboarding
• Attendance and leave management
• Performance management
• Compliance management
• Workforce analytics and reporting
• Document management
• Identity verification
• Communication and notifications
• Customer support
• Security monitoring
• Fraud prevention
• Regulatory compliance
• Tax and pension administration
• System maintenance and improvement
• Audit and record keeping
• Business continuity and disaster recovery
• Platform optimization
• Enforcement of legal rights and contractual obligations

Personal data may be processed on one or more lawful bases including:

• Consent
• Contractual necessity
• Compliance with legal obligations
• Legitimate business interests
• Employment obligations
• Protection of vital interests
• Compliance with regulatory or governmental requirements

Value Driver Technology Solutions Limited may disclose or share personal data with:

• Client organizations
• Authorized administrators
• Payroll service providers
• Pension administrators
• Tax authorities
• Cloud hosting providers
• Security and compliance service providers
• Professional advisers
• Auditors
• Regulators
• Law enforcement agencies
• Courts or tribunals
• Other lawful third parties where required

Information shall only be disclosed where necessary, lawful, contractually authorized, or required by applicable law.

Due to the nature of cloud infrastructure and enterprise technologies, personal data may be transferred to, processed in, or stored outside the Federal Republic of Nigeria.

Where international transfers occur, Value Driver Technology Solutions Limited shall implement reasonable safeguards, contractual protections, and security measures consistent with applicable data protection laws.

Personal data shall be retained only for as long as necessary for:

• Employment administration
• Contractual obligations
• Regulatory compliance
• Legal obligations
• Audit purposes
• Security investigations
• Dispute resolution
• Business operations
• Other lawful purposes

Value Driver Technology Solutions Limited reserves the right to determine appropriate retention periods based on operational, legal, regulatory, and contractual requirements.

Value Driver Technology Solutions Limited implements appropriate technical, organizational, administrative, and physical safeguards designed to protect personal data against:

• Unauthorized access
• Accidental loss
• Destruction
• Disclosure
• Alteration
• Cybersecurity threats
• Misuse
• Unlawful processing

Security measures may include:

• Encryption technologies
• Access control mechanisms
• Authentication systems
• Security monitoring tools
• Audit logging
• Network protection systems
• Backup and recovery systems
• Internal security policies
• Employee confidentiality obligations
• Incident response procedures

While reasonable measures are taken to secure personal data, no internet-based system or electronic storage method can be guaranteed to be completely secure.

Users of the Platform are responsible for:

• Maintaining the confidentiality of login credentials
• Restricting unauthorized access to accounts
• Providing accurate information
• Using the Platform lawfully
• Protecting devices used to access the Platform
• Promptly notifying Value Driver Technology Solutions Limited of any unauthorized access or security incidents

Subject to applicable laws and legitimate limitations, data subjects may have the right to:

• Request access to personal data
• Request correction of inaccurate information
• Request deletion of personal data
• Object to certain forms of processing
• Withdraw consent where processing is based on consent
• Request restriction of processing
• Request portability of personal data
• Lodge complaints with relevant authorities
• Exercise other rights available under applicable data protection laws

Requests relating to personal data may be submitted through the contact details provided in this Policy.

The Platform uses cookies and similar technologies to:

• Maintain secure sessions
• Improve functionality
• Enhance user experience
• Monitor usage patterns
• Conduct analytics
• Support integrations
• Protect platform security

Further information regarding cookies is contained in the ValueHR Pro Cookies Policy.

The Platform may contain integrations, APIs, plugins, links, or services operated by third parties.

Value Driver Technology Solutions Limited does not control third-party platforms, systems, or privacy practices and shall not be responsible for:

• Third-party data practices
• External platforms
• Third-party security failures
• External systems outside our direct control

Users interact with third-party services at their own discretion and risk.

Value Driver Technology Solutions Limited shall take reasonable steps to ensure that personal data and confidential information processed through the Platform are treated with appropriate confidentiality and accessed only by authorized personnel or parties with legitimate business or legal reasons.

ValueHR Pro is designed for organizational and employment-related use and is not directed at children.

Value Driver Technology Solutions Limited does not knowingly collect personal information from minors except where lawfully authorized or required.

To the fullest extent permitted under applicable law, Value Driver Technology Solutions Limited shall not be liable for:

• Unauthorized access arising from user negligence
• Failures caused by third-party systems or providers
• Internet or network disruptions
• Force majeure events
• Loss resulting from inaccurate information provided by users or client organizations
• Indirect, incidental, special, or consequential damages
• Any loss beyond the reasonable control of the Company

Value Driver Technology Solutions Limited may process, disclose, preserve, or provide information where required to:

• Comply with applicable laws
• Respond to lawful requests
• Meet regulatory obligations
• Enforce contractual rights
• Detect or prevent unlawful activities
• Protect the rights, safety, or property of the Company, users, or third parties

Value Driver Technology Solutions Limited reserves the right to amend, update, modify, or replace this Privacy Policy at any time to reflect:

• Changes in law
• Regulatory developments
• Technological advancements
• Operational changes
• Business practices
• Security requirements

Any updated version shall become effective immediately upon publication on the Platform unless otherwise stated.

Users are encouraged to review this Privacy Policy periodically.

This Privacy Policy shall be governed by and construed in accordance with the laws of the Federal Republic of Nigeria.

Any dispute arising from or relating to this Privacy Policy shall be subject to the exclusive jurisdiction of the competent courts of Nigeria.

All questions, complaints, requests, or enquiries relating to this Privacy Policy or data protection matters should be directed to:

Value Driver Technology Solutions Limited, Apt 3 Dero Court Complex, Ikate, Lekki, Lagos, Nigeria.

Website: www.valuedrivertechnology.com

By accessing, registering on, integrating with, or using the ValueHR Pro Platform, users acknowledge that they have read, understood, and agreed to this Privacy Policy and consent to the processing of personal data in accordance with the terms contained herein.